Web of Science All Databases Help

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Processing Records (Save Records to ...)

Output options are available from the Results and Full Record pages in all Web of Science product databases.

After you select an output option, the system displays an overlay identifying the selected output option. For example, the overlay title may say "Save to Other File Formats".

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Selecting Records and Data

  1. Select records. The options are all records on the Marked List (up to 500)
    • All records on the Marked List (up to 500)
    • All records on the page. Scroll down to see the records. Tip: Select a number from the Show menu at the bottom of the page to increase the number of records per page.
    • Records NN to NN. Use this option to segment a large list of Marked records, for example 1 to 100, 101 to 200, 201 to 300.
  2. Select content. Certain fields are selected by default. You do have the option to Select All fields. Keep in mind that adding content-heavy fields such as Abstract and Cited References will increase processing time.
  3. Select destination.

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Print

  1. Select the record(s) to include in the output.

  2. Select the data to include in each record.

  3. Select the Printer icon to print the selected record(s).

  4. From the Print Records overlay, click Print.

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E-Mail

  1. Select the record(s) to include in the output.

  2. Select the data to include in each record.

  3. Click the E-Mail icon to e-mail the selected records.

  4. In the To field, enter the e-mail address of the person to whom you want to deliver the record(s). Use a semicolon (;) and a space to separate multiple addresses.

  5. In the From (optional) field, enter a valid e-mail address. This address will appear in the From box in the recipient's e-mail.

  6. In the Notes (optional) field, enter a note to add to the top of the e-mail message (up to 250 characters).

  7. Select an E-mail style: Plain Text or HTML. Records in both formats include two-character field tags.

  8. Click Send E-mail to deliver the records to the specified e-mail address(s).

Note: For Citation Reports, select HTML or Comma Delimited (CSV).

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Save to Endnote Online

This feature allows you to export records to your EndNote library. To use this feature, you must be a registered user of Web of Science and you must sign in.

  1. Select the record(s) to include in the output.

  2. Select the data to include in each record.

  3. Select Save to EndNote Online from the menu to save selected records to your online library in EndNote. If you have not yet created a library, clicking this button will automatically create one for you.

  4. After you save the records, click the Back to Results link that appears at the top-left side of the page to return to the previous page.

  • To view all the records in your EndNote library, click the EndNote link that appears in the menu bar at the top of any Web page in the Web of Science platform

  • To view a specific record in your EndNote library, click the EN icon that appears to the left of a record.

Error including document: A document with id 425-TRS does not exist.

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Claim on Publons - Track Citations

This feature allows you to claim published works on your Publons profile. Claiming your publications simultaneously attributes them to you in the Web of Science. It also updates your publication list and citation counts on your Publons profile so others can see your publications next to your peer review and journal editing history.

Do the following to claim your publication(s):

  1. Select the record(s) you want to include on your Publons publication list. 
  2. Select Claim on Publons - Track Citations from the menu. 

A message appears asking you to certify you are the author of the selected document(s). If you're currently signed in, the system takes you to your Publons dashboard. There, you can confirm the publications you want to claim.

If you're not signed in, click Sign into Publons. Type your username and password and click Continue. Publons will prompt you to confirm the publications you're claiming and adding to your profile. 

If you're not a registered Publons member, click Register with Publons to create a free account. Type a valid email address and click Continue to complete registration.

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Save to Other File Formats

The following file formats are available when you select the Save to Other File Formats option.

Save to File: Other Reference Software

This option allows you to export selected records to third-party reference software such as RefWorks, Sente, Biblioscape, or similar reference software. You should:

  1. Save the file to your hard drive or to your desktop. The product automatically saves the file as an ASCII text file and names the file savedrecs.txt. Each field within the file begins with a two-character tag that identifies the type of data.

  2. Open your reference software.

  3. Select the Import option.

  4. Select ISI (Institute for Scientific Information) for the Import Filter / Data Source if this option is available.

  5. Select the savedrecs.txt file that you saved to your hard drive or to your hard drive.

Save to File: HTML

HTML file suitable for viewing with a Web browser. Field data are in a table. The first column contains the two-character field tag and the second column contains the field data.

Save to File: Plain Text

ASCII text file. Each field is prefaced by a two-character field tag. The system saves the document as a text file (for example, savedrecs.txt). Open your saved document using Microsoft® Wordpad, Microsoft Word, or another authoring tool. Do not use Notepad because this tool does not properly format the field tags.

Save to File: Tab-delimited (Win)

ASCII text file. Each field in the file is delimited by a tab. Compatible with the Microsoft® Windows® operating system.

Save to File: Tab-delimited (Mac)

ASCII text file. Each field in the file is delimited by a tab. Compatible with the Apple Macintosh® operating system.

Save to File: Tab-delimited (Win, UTF-8)

Saves output data in a tab-delimited format with UTF-8 (Unicode Transformation Format - 8 bit) encoding and carriage return linefeeds. Compatible with the Microsoft® Windows® operating system.

Save to File: Tab-delimited (Mac, UTF-8)

Saves output data in a tab-delimited format with UTF-8 (Unicode Transformation Format - 8 bit) encoding and carriage return linefeeds. Compatible with the Apple Macintosh® operating system.

Important Message ... If you select Save to Plain Text, the system saves the document as a text file (for example, savedrecs.txt). We recommend that you open your saved document using Microsoft® Wordpad. Do not use Notepad because this tool does not properly format the field tags.

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Save to RefWorks

This option allows you to export selected records to your RefWorks library. It is not available at all institutions. 

  1. Select the record(s) to include in the output.

  2. Select the data to include in each record.

  3. Select Save to RefWorks from the menu to open a processing overlay and to launch the export application.

  4. If JavaScript is enabled on your machine, then the export process automatically starts Do not close your browser or click the Return button until processing completes.

    If JavaScript is not enabled, click Export to proceed. Depending on the browser that you are using, a series of dialog boxes will appear. Follow the instructions to proceed.

  5. When processing completes, the RefWorks Login page opens.

  6. Enter your log in name and password to access your RefWorks account.

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Save to BibTeX

This format is only available to customers who subscribe to the following product databases.

  • Web of Science Core Collection
  • Data Citation Index
  • Inspec

Plain text file format with a .bib extension. A tool that allows you to format and process lists of references in conjunction with LaTeX documents.

The format is a field label followed by an equal (=) sign. The data is enclosed in either a single pair of braces ( { } ) or a double pair of braces followed by a comma. For example:

@article{ ISI:000251926400003
Author = {Smith, AB},
Journal = {{Cell Biology}},
Year = {2007},
Volume = {{22}},

Note that each record starts with @article followed by a unique publication ID.

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Opening Tab-Delimited Records Using Firefox

The product does not correctly format tab-delimited bibliographic data when you open records in Microsoft® Excel directly from Firefox.

When using the Firefox browser, we recommend that you save your records to the hard drive or desktop of your computer. Next, start the Excel program, and then open your saved tab-delimited file from there.

  1. Select the record(s) to include in the output.

  2. Select the data to include in each record.

  3. Select the Save to File: Tab-Delimited (Win, Mac, Win UTF-8, Mac UTF-8) option from the menu, and then click Save.

  4. From the processing overlay, save the file to your hard drive or to your desktop.

  5. Open Microsoft Excel.

  6. From the File menu, select Open.

  7. Select the file that you saved to your hard drive or desk top. By default, the file name is called savedrecs.txt.

  8. Microsoft Excel will open a wizard called the Text Import Wizard. Click the Finish button.

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Opening Tab-Delimited Chinese Records in Microsoft® Excel

  1. Select the record(s) to include in the output.

  2. Select the data to include in each record.

  3. Select the Save to File: Tab-Delimited (Win, Mac, Win UTF-8, Mac UTF-8) option from the menu, and then click Save.

  4. From the processing overlay, save the file to your hard drive or to your desktop.

  5. Open Microsoft Excel.

  6. From the File menu, select Open.

  7. Select the file that you saved to your hard drive or desk top. By default, the file name is called savedrecs.txt.

  8. Microsoft Excel will open a wizard called the Text Import Wizard. It has three pages that will walk you through the process of formatting your tab-delimited records.

  9. On page 1, select Delimited as the file type. Select Unicode (UTF-8) as the file origin type.

  10. Click the Next button to go to page 2 of the wizard. Select Tab as the delimiter and select none as the text qualifier.

  11. Click the Next button to go to page 3 of the wizard.

  12. Click the Finish button.

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Output Record Options

This help page contains the following output options.

See also Opening Tab-Delimited Records Using the Firefox Browser

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See also

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ResearchSoft Direct Export Helper Plug-in

When you install one of our reference programs such as EndNote or Reference Manager, the system automatically installs the ResearchSoft Direct Export Helper plug-in. The plug-in opens a dialog box on the processing overlay that allows you to select one of these reference programs (if more than one is installed) and a reference library. If only one reference program is installed on your machine, then the system automatically exports the records to that program.

To remove the Export Helper plug-in, use Control Panel (or Move to Trash) to remove it.

Error including document: A document with id 6994-TRS does not exist.

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Field Tags for Records in ...
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