Web of Science All Databases Help

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Marked List

The Marked List page displays the records that you marked from either the Results page or the Full Record page.

To save search results, select records and click Add to Marked List from the Results page or add to marked list from the Full Record page. Up to 5,000 records can be added to a marked list; users do not need to be registered or signed in. 

Users who are registered and signed in can save up to 50 marked lists, each containing up to 50,000 records. Marked lists that contain 50,000 publications must be saved and cleared before additional records can be added.

You have the option to select records from the All Databases Marked List to output or you can select records from each product's Marked List to output.

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Output Records from the All Databases Marked List

The All Databases Marked list allows users, whether they're signed in or not, to export summary information to the following formats (up to 500 records at a time):

  • Email
  • Print-ready
  • Tab-delimited (for Mac or Windows)
  • Endnote online or desktop
  • Publons
  • FECYT CVN
  • Refworks

Whether you signed into InCites or not, you can export 50,000 records at a time. However, if you're registered and signed into InCites, you can export the same number of records using the fast 5k option. This option includes the Author, Title, and Source fields. Available options use tab-delimited formatting (Windows or Mac).

Default outputs include data for the following fields:

  • Author
  • Title
  • Source
  • Times Cited
  • ISSN/ISBN
  • Author Indentifiers

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Output Records from a Product Database

  1. Move your cursor over a specific product database and click the product name to make it the active list. An active list has an orange edge on the left-hand side of the table that tells you it is active.

  2. Select records.

    • All records on the Marked List (up to 500)
    • All records on page. Scroll down to see the records. Tip: Select a number from the Show menu at the bottom of the page to increase the number of records per page.
    • Records NN to NN. Use this option to segment a large list of Marked records, for example 1 to 100, 101 to 200, 201 to 300.

  3. Select content. Certain fields are selected by default. You do have the option to Select All fields. Keep in mind that adding content-heavy fields such as Abstract and Cited References will increase processing time.

  4. Scroll down to select a sort option (optional).

  5. Select destination.

Output Options

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How We Add Records to a Marked List

All records added to the Marked List are added to a product's Marked List.

  • If you add a record from the Results page or the Full Record page of a particular product (for example, Web of Science Core Collection) that record is added to the Web of Science Marked List and to the All Databases Marked List.

  • If you add a Web of Science Core record from the Full Record page while in the All Databases function, then that record is added to the Web of Science Marked List and to the All Databases Marked List.

  • If you add the same record from two different products, the Marked List will show that record in each product's Marked List and in the All Databases Marked List.

  • If you add a record from the All Databases Results page, then that record is added to the Marked List of the product with the highest precedence within your institution's subscription. The record is also added to the All Databases Marked List.

Example: You subscribe to Web of Science Core Collection and BIOSIS Citation Index. You mark a record from the All Databases Results page. That record is added to the Web of Science Marked List because Web of Science Core has the highest precedence in your subscription.

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Marked List Button

When you mark a record from a particular product (for example, Web of Science Core Collection), then that record is assigned a Marked List button to show that it has been marked. If, however, you attempt to view this record of the same work in another product, then that record does not display the Marked List button.

When you mark a record from the All Databases Results page, then that record is assigned a Marked List button to show that it has been marked. If, however, you attempt to view this record of the same work in another product, then that record does not display the Marked List button.

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Marked List Count

The number of records that you can add to the Marked List is 50,000 records.

You can select up to 50,000 records for a single product or you can split the number among all products in your subscription.

For example, if you have a subscription to Web of Science Core Collection and BIOSIS Citation Index, then you can add 30,000 records to your Web of Science Marked List and 20,000 records to your BIOSIS Citation Index Marked List or vice-versa.

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Print

  1. Select the records that you want to output. Your options include: 1) All Records in this list (up to 500 records); 2) All Records on page; or 3) a range of records (for example, 1 to 15).

  2. Optionally, remove any records that you do not want to print by clicking the Remove Record button to the left of a record.

  3. Select the field information that you want to include in the output. Default fields are highlighted.

  4. Select the Printer icon to print the selected record(s).

  5. From the Print Records overlay, click Print.

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E-Mail

  1. Select the records that you want to output. Your options include: 1) All Records in this list (up to 500 records); 2) All Records on page; or 3) a range of records (for example, 1 to 15).

  2. Optionally, remove any records that you do not want to e-mail by clicking the Remove Record button to the left of a record.

  3. Select the field information that you want to include in the output. Default fields are highlighted.

  4. Click the E-mail icon to e-mail the selected records.

  5. Select an E-mail style: Plain Text or HTML. Records in both formats include two-character field tags.

  6. In the To field, enter the e-mail address of the person to whom you want to deliver the record(s). Use a comma (,) and a space to separate multiple addresses.

  7. In the From (optional) field, enter a valid e-mail address.

  8. In the Notes (optional) field, enter a note to add to the top of the e-mail message (up to 250 characters).

  9. Click the Send E-mail button.

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Save to Endnote Online

This feature allows you to export records to your online Endnote library. To use this feature, you must be a registered user and you must sign in.

  1. Select the records that you want to output. Your options include: 1) All Records in this list (up to 500 records); 2) All Records on page; or 3) a range of records (for example, 1 to 15).

  2. Optionally, remove any records that you do not want to export by clicking the Remove Record button to the left of a record.

  3. Select the field information that you want to include in the output. Default fields are highlighted.

  4. Select the EndNote Online option from the Save To menu to save selected records to your EndNote online library. If you have not yet created a library, selecting this option will automatically create one for you.

  5. After you save the records, click the Back to Results link to exit the Marked List page and to return to the previous page.

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Save to EndNote Desktop

This feature allow you to export selected records to your desktop version of EndNote. You can also use this feature to export records to Reference Manager.

  1. Select the records that you want to output. Your options include: 1) All Records in this list (up to 500 records); 2) All Records on page or 3) a range of records (for example, 1 to 15).

  2. Optionally, remove any records that you do not want to export by clicking the Remove Record button to the left of a record.

  3. Select the field information that you want to include in the output. Default fields are highlighted.

  4. Select EndNote from the Save To menu to open the processing overlay dialog and to launch the export application.

  5. If you have installed more than one reference program, then you will be prompted to select a program before you can select a reference library.

  6. Open a reference library when the Select a Reference Library dialog box appears. As soon as you do this, the records are exported.

Did You Know ... To export selected records to third-party reference software see, Save to Other File Formats.

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Claim on Publons - Track Citations

This feature allows you to claim published works on your Publons profile. Claiming your publications simultaneously attributes them to you in the Web of Science. It also updates your publication list and citation counts on your Publons profile so others can see your publications next to your peer review and journal editing history.

Do the following to claim your publication(s):

  1. Select the record(s) you want to include on your Publons publication list. 
  2. Select Claim on Publons - Track Citations from the menu. 

A message appears asking you to certify you are the author of the selected document(s). If you're currently signed in, the system takes you to your Publons dashboard. There, you can confirm the publications you want to claim.

If you're not signed in, click Sign into Publons. Type your username and password and click Continue. Publons will prompt you to confirm the publications you're claiming and adding to your profile. 

If you're not a registered Publons member, click Register with Publons to create a free account. Type a valid email address and click Continue to complete registration.

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Save to FECYT-CVN

This option creates a PDF file containing the selected publications in a format established by the Spanish Foundation for Science and Technology (FECYT). CVN stands for normalized curriculum vitae.

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Save to Other File Formats

The following file formats are available when you select the Save to Other File Formats option.

Save to File: Other Reference Software

This option allows you to export selected records to third-party reference software such as RefWorks, Sente, Biblioscape, or similar reference software. You should:

  1. Save the file to your hard drive or to your desktop. The product automatically saves the file as an ASCII text file and names the file savedrecs.txt. Each field within the file begins with a two-character tag that identifies the type of data.

  2. Open your reference software.

  3. Select the Import option.

  4. Select ISI (Institute for Scientific Information) for the Import Filter / Data Source if this option is available.

  5. Select the savedrecs.txt file that you saved to your hard drive or to your hard drive.

Save to File: HTML

HTML file suitable for viewing with a Web browser. Field data are in a table. The first column contains the two-character field tag and the second column contains the field data.

Save to File: Plain Text

ASCII text file. Each field is prefaced by a two-character field tag. The system saves the document as a text file (for example, savedrecs.txt). Open your saved document using Microsoft® Wordpad, Microsoft Word, or another authoring tool. Do not use Notepad because this tool does not properly format the field tags.

Save to File: Tab-delimited (Win)

ASCII text file. Each field in the file is delimited by a tab. Compatible with the Microsoft® Windows® operating system.

Save to File: Tab-delimited (Mac)

ASCII text file. Each field in the file is delimited by a tab. Compatible with the Apple Macintosh® operating system.

Save to File: Tab-delimited (Win, UTF-8)

Saves output data in a tab-delimited format with UTF-8 (Unicode Transformation Format - 8 bit) encoding and carriage return linefeeds. Compatible with the Microsoft® Windows® operating system.

Save to File: Tab-delimited (Mac, UTF-8)

Saves output data in a tab-delimited format with UTF-8 (Unicode Transformation Format - 8 bit) encoding and carriage return linefeeds. Compatible with the Apple Macintosh® operating system.

Important Message ... If you select Save to Plain Text, the system saves the document as a text file (for example, savedrecs.txt). We recommend that you open your saved document using Microsoft® Wordpad. Do not use Notepad because this tool does not properly format the field tags.

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Save to RefWorks

This option allows you to export selected records to your RefWorks library. This option is not available at all institutions.

  1. Select the records that you want to output. Your options include: 1) All Records in this list (up to 500 records); 2) All Records on page; or 3) a range of records (for example, 1 to 15).

  2. Optionally, remove any records that you do not want to export by clicking the Remove Record button to the left of a record.

  3. Select the field information that you want to include in the output. Default fields are highlighted.

  4. Select RefWorks from the Save To menu to open the processing overlay dialog and to launch the export application.

  5. If JavaScript is enabled on your machine, then the export process will automatically start. Do not close your browser or click the Return button until processing completes. If JavaScript is not enabled, click Export to proceed. Depending on the browser that you are using, a series of dialog boxes will appear. Follow the instructions to proceed.

  6. When processing completes, the RefWorks Login page opens.

  7. Enter your log in name and password to access your RefWorks account.

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Important ... If you select Save to Plain Text, the system saves the document as a text file (for example, savedrecs.txt). We recommend that you open your saved document using Microsoft® Wordpad. Do not use Notepad because this tool does not properly format the field tags.

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Save to BibTeX

This format is only available to customers who subscribe to the following product databases.

  • Web of Science Core Collection
  • Data Citation Index
  • Inspec

Plain text file format with a .bib extension. A tool that allows you to format and process lists of references in conjunction with LaTeX documents.

The format is a field label followed by an equal (=) sign. The data is enclosed in either a single pair of braces ( { } ) or a double pair of braces followed by a comma. For example:

@article{ ISI:000251926400003
Author = {Smith, AB},
Journal = {{Cell Biology}},
Year = {2007},
Volume = {{22}},

Note that each record starts with @article followed by a unique publication ID.

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Save to RD File

You can save reaction records to an RD (reaction-data file) file from the Reaction Results page. An RD file consists of a set of editable records. Each record defines a molecule or reaction and its associated data.

You can open an RD file in WordPad or you can use any chemical software tool to import the file.

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Save to SD File

You can save compound records to an SD (structure-data file) file from the Compound Results page. An SD file contains the compound's connection table, along with associated data for one or more compounds.

You can open an SD file in WordPad or you can use any chemical software tool to import the file.

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Order Full Text

This option allows you to order a printed copy of the source document. You may also be able to access the electronic version of the full text.

Click the Order Full Text button. Note that this button does not display if you do not have a document ordering option at your site.

Depending on your configuration, the Order Full Text button links to a document ordering service or sends an e-mail to a predetermined site administrator requesting the full text of the records.

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Derwent Compounds Marked List

This feature is available to customers who subscribe to Derwent Innovations Index.

The Compounds Marked Records page displays the records that you marked during a search session within the Derwent Innovations Index product database. Use the options on the Compounds Marked List page to:

  • Print compound records
  • Save compound records to an SD file
  • E-mail compound records

You can save or e-mail compounds to an SD file. An SD file (structure-data file) contains the compound's connection table, along with associated data.

Note: This feature is available for compound structures from the Compound Search function in Derwent Innovations Index.

Note: The following options are not available from the Compounds Marked List.

  • Save to EndNote Desktop
  • Save to EndNote Online
  • Order Full Text
  • PANs for DERPICT

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PANs for DERPICT

This feature is available to customers who subscribe to Derwent Innovations Index.

This option allows you to output a file with a list of Derwent Primary Accession Numbers for selected patent records that appear on the Marked Records page. Note that this option is not available from the Compounds Marked List.

  1. Before selecting the PANs for DERPICT option, select the records that you want to output. Your options include: 1) All Records in this list (up to 500 records); 2) All Records on page; or 3) a range of records (for example, 1 to 15).

  2. Optionally, remove any records that you do not want to e-mail by clicking the Remove Record button to the left of a record.

  3. Select the field information that you want to include in the output. Default fields are highlighted.

  4. Click the Click the PANs for DERPICT button.

  5. Open or save the file when the dialog box appears.

Select HTML from the Save to File list to display each PAN number on a separate line. For example:

  • 2007-572919
  • 2007-571307
  • 2007-561805

When you save this output file, the default file name is always savedrecs. You can rename the file, but do not change the extension. The extension depends on the data format you selected from the Marked Records page. For example:

  • If you select HTML, then the file is called savedrecs.html.

  • If you select Field Tagged, then the file is called savedrecs.txt.

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Create Citation Report

This function is available to customers who subscribe to one or more of the following products:

  • All Databases
  • Arabic Citation Index
  • Web of Science Core Collection
  • BIOSIS Citation Index
  • Chinese Science Citation Database
  • Russian Science Citation Index
  • SciELO Citation Index

The Create Citation Report link takes you to the Citation Report page where you can view aggregate citation statistics for the current set of records.

Note that the link does not display for searches that contain more than 10,000 records.

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Marked List Help Topics

Overview

Output Options

Derwent Innovations Index

Citation Report

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Field Information

After you output selected records, you may not see all selected fields in certain records. If no data are available for a particular field, then the field does not display.

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Book Citation Index Fields

The following new fields located on the Web of Science records table are associated with the two Book Citation Index databases. A subscription to one or both Book Citation Index databases is required.

  • Parent Book Records
  • Book Chapter
  • Chapter Count
  • Page Count

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Sort Options

There are a variety of ways in which you can sort and view the results of your search from the Results page. Go to the Sort By menu to select another sort option.

Want to know more?

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Sort Options for Derwent Innovations Index

Patent records are sorted by Latest Date, the default sort option. However, you can sort the results by selecting another sort option from the Sort by menu.

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Select All / Reset

Click the Select All check box to select all the output fields in the selection table. You can find the check box over the field selection table.

Click the Reset link to reset the product's default output fields. The text of default fields are highlighted on the Marked List page. You can find the Reset link next to the Select All check box.

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Clear Marked List Button

This button allows you to clear all marked records from an active product's Marked List. Select the needed product to make it the active list. An active list has an orange edge on the left-hand side of the table. An inactive list has a gray edge.

If the active list is the All Databases Marked List, then the system removes all marked records from each product list.

Whichever option you choose, a warning message will always appear and ask you to OK or Cancel your action.

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EN Icon

A red EN icon indicates the record has been saved to your EndNote online library. Click the icon to go to your library.

This icon only appears if you have signed in and if the record is already in your EndNote library.

See also EndNote

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Remove Button

To remove individual records from the Marked List page, click the Remove button that appears to the left of a record. You can only remove one record at a time.

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Adding Records from Derwent Innovations Index to Your Marked List

In some instances, patent records that you add to the Marked List from the Results page may not appear on the Marked List page. You may see fewer patent records in the record count.

This occurs because new patent records added to the Derwent Innovations Index database are not added to the All Databases database at the same time. There is a 24-hour time difference between the time when we add new records to Derwent Innovations Index and when we add those records to All Databases. Once the patent records are added to All Databases, they become available on the Marked List.

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Output Records

Options to output records are available from the Results, Full Record, and Marked List pages.

  1. Select each record to include in the output.

  2. Select the data to view in the record output.

  3. Select an output option:

  • Print
  • E-mail
  • Save to Endnote online
  • Save to EndNote desktop
  • Claim on Publons - Track Citations
  • Save to FECYT CVN
  • Save to InCites
  • Save to Other File Formats
  • Save to RefWorks

See also: Output Records

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Field Tags for Records in ...
© 2020 Clarivate AnalyticsLast modified: 09/10/2018